Frequently Asked Questions
Why is AI-augmentation the future of bidding?
Bid proposals are extremely costly to produce. Along with the day rates of consultants, proposal development requires the dedication of significant and often senior internal resources. Innovations in AI mean that weeks of work spent extracting and writing standard industry best-practice can be eliminated entirely by combining the results of targeted search queries. This means the new bid writing process begins roughly 50% through the traditional process, enabling our time to be spent working with your team developing your unique offering and the evidence to substantiate your proposal.
Our Bid Writer has spent eleven years winning work for engineering and construction companies in the UK and Europe. He has helped teams win contracts including HS2 Rolling Stock (Design, Build & Maintain), London Underground Track Partnership, Network Rail CP6 Central Track Alliance, Severn Trent Amp 7, Highways England Area 10 Maintenance, Nemo Link Electrical Interconnector Converter Station, North West Construction Hub, and East Sussex Highway Maintenance and Infrastructure Services.
What is your experience in this field?
How can AI language models explain what we will do for our clients?
Put simply, they can't. We never use AI models to generate a full response draft and nothing is sent back to your reviewers, let alone your client, without multiple iterations of human editing and additions based on material from your people. Where these tools are useful is in providing a foundation of text based on industry best practice. This material has previously taken many hours to extract from senior staff, and many more to write-up in the context of the tendered opportunity. By providing a foundation, AI Language Models give us the opportunity to spend our time understanding and reflecting what makes your business and your offer unique.
How do you use AI tools securely?
Our Bid Writer has securely managed confidential material for many years. All confidential material sent to our Bid Writer is stored securely and is never uploaded to an AI Language Model. The output of these AI tools is not personalised to your company's approach, innovations, systems, policies or procedures. Commercially-sensitive and proprietary information is included within your responses manually, after the AI tool has done its work producing a foundation of content.
How would this process work?
Our response development process can be adapted to the requirements and preferences of your team, but will begin with an initial meeting. Here we can discuss the opportunity and answer any questions you may have about AI-augmented bid writing. If the PQQ / ITT is already available, then we can begin considering the queries to use with our AI Language Models and establish our sources of company-specific information within your business. If the tender documents are not yet available, this is an opportunity to begin gathering the unique evidence and commitments that we will use to differentiate and substantiate your responses.
What are the ethics of AI-Augmented bid writing?
Every few weeks, freelance bid writers enter new bid teams which are under pressure to deliver responses within highly constrained timeframes. What this requires is producing a first draft in line with an approved storyboard and industry best practice, then amending and elevating this alongside the team to accurately reflect the capabilities, commitments and experience of our client's business. In effect, this is precisely what AI-augmented bid writing does. We combine the output of various AI Language Models to provide a generic foundation of text, based on the approved answer plan and industry best practice, which we then manually edit and expand alongside your technical experts and bid team. All AI-produced content is edited, supplemented, substantiated and reviewed by humans before completion. By condensing the production of best practice content from days or weeks to seconds, we have more time to spend on the aspects of your responses which make your company unique, and your bid team is able to pursue more opportunities while reducing costs.